Monday NPI Board Navigation

The unified Product Planning (NPI) board is where the design, video, and CG teams see what needs their attention. This page covers how the board is laid out, how the automations fit in, and how to set up filtered views so you only see your own to-dos.

For the difference between this board and the Marketing Creative Requests board, see the two boards.

Overview of the workflows and automations

This walkthrough covers the entire workflow for the graphic design and video team. Anything the video does not answer is covered in the rest of the documentation.

How automations fit the board

You do not trigger most automations by hand. They react to the columns and statuses on the board. Here is the chain that acts on this board, in the order things flow, explained in full in the automation ecosystem:

1. SalesLayer (PIM) Planned - product data entered in the SalesLayer PIM (Product Information Management) will sync automatically into the Product Planning (NPI) board, across decorative and functional. Not built yet - this is a planned upstream feed and a work in progress.

2. Monday-native automations handle the routine work: moving items when a status changes, assigning team members when a subitem is created, updating cells and formulas, and notifying the relevant people. These run in the background - just keep your statuses up to date.

   

3. MIFFED builds the LucidLink folder structure from board triggers. Setting the catalog decisions and flipping the folder and task triggers is a PM step, documented in PM catalog pre-selection.

4. LucidLink auto-sharelink drops a folder share link into the Monday cell so you can jump straight to the files. When a board trigger fires it finds the matching LucidLink folder, generates the share link, and writes it back to the link column - on both the Product Planning (NPI) and Marketing Creative Request (MCR) boards.

5. Iconik auto-sharelink posts a review link into the Monday cell on its own. When an asset lands on LucidLink, Iconik transcodes it and pushes a share link back to the board, flipping the status (e.g. to For PM Review); only the first sharelink moves the status, later updates are manual. The review itself is covered in the Iconik Review Process.

Notifications are automatic

Monday and Iconik notify the relevant team members automatically as items, subitems, and review links are created. You do not need to manually ping anyone to make a notification fire, unless you want to.

Do not edit automations

Monday-native automations, MIFFED, and the auto-sharelinks are wired together. Most users cannot change them from the board, and you should not try. Renaming a column or status label can break the chain silently.

If an automation looks wrong, route it to the pipeline supe (the board owner / integration account). Do not edit automations in place.

Finding your to-dos

Your work shows up as subitems under each top-level SKU. To see only what is assigned to you, set up a filtered view.

1. Open the Product Planning board. Start from the top of the board so you can see the available views and the filter controls.

2. Filter to your assignments. Filter by Assignee (you) and by the status that means a task is ready for you, such as Ready to start or For PM Review. Status meanings are defined in the status glossary.

3. Save the filtered view. Save it so you can return to your personal to-do list without rebuilding the filter each time.

4. Work top to bottom. Update each subitem status as you go. Because the automations and notifications react to status, keeping statuses current is what keeps the board, folders, and reviews in sync.

Items leaving a view

Some views, such as the pre-automation and Recently Automated views, are scoped by status. Items drop out of a view once their automation has run. That is expected: it is the view filtering, not work disappearing.

Troubleshooting

• I cannot find my tasks - confirm your filtered view is filtering by your Assignee and a ready status, not an already-completed one.
• A status will not advance the item - check that the status matches what the automation expects. See the status glossary and the automation ecosystem.
• An automation seems wrong - do not edit it in place. Route it to the board owner so it is not changed in a way that conflicts with MIFFED.